Hello from Dubai, where I’m on a long layover on my way home from my 13th deployment for ShelterBox. I want to take some time to tell you a little bit about something I don’t think a lot of folks consider when they think of disaster relief: How this agency works to continuously refine both what we deliver to families in need and how we deliver it, so we can be sure we’re doing the best we can.
A large part of this responsibility rests with our MEAL team.
This has nothing to do with the fact that I need feeding every two hours. This has to do with Monitoring, Evaluation, Accountability, and Learning. After a decade at ShelterBox, I think this is one of my favorite parts of working with the agency. In theory, it’s about making sure we gain knowledge to improve every time we deploy aid and resources. I’ve had the great privilege of being a part of putting it into practice three times now, and I think I’m ready to share some of its most salient points with you.
First: Post-distribution monitoring (PDM) can start happening as early as a few weeks after we give families in need our aid, and, in fact, can go on while distribution of aid is still taking place. Some of this is due to our desire to see that the families we helped can use and understand our aid. So we go back and do things like making sure tents are set up properly; tarps have been installed correctly; solar lights are functioning properly and optimally (we might remind a family that using the solar light at full power will drain its battery faster, for instance). This helps us to check up on two things: 1., that the training we helped to provide was accurate and useful; 2., that the family is moving forward from the disaster they’ve experienced.
Second: Another phase of PDM involves longer surveys and focus groups. In the past, this has taken place about six months after we deploy the aid, but we are always trying new things, and this methodology may change. We spend somewhere from half an hour to an hour with randomly chosen families who have received our aid, and walk them through how hey felt about both the distribution process and the actual aid package itself. Since the families have had more time with the kit by the time we reach this stage, we are able to get more in-depth answers from them.
Focus groups are one of my favorite parts of the MEAL process. Since the beneficiaries are in the focus groups with their friends and fellow community members, this is a bubbly, lively event. The MEAL team works really hard to come up with topics that will help us to respond to each disaster, and each region’s, more specific needs. We then work together as a team to come up with questions revolving around the topics, which might touch on things like the potential for cash aid packages, how aid affects larger families, and other relevant issues that affect the communities we worked with.
In a focus group, recipients of ShelterBox aid selected which of the items they received was their favorite by attaching stickers to pictures of each aid item. Photo: Josephine Mendoza, Calbayog Journal
The MEAL team might opt for focus groups comprising all men, all women, or mixed. Any way you slice it, we get such valuable information–and such wonderful stories, the likes of which we don’t always hear if the families are just being interviewed by themselves. The air of discussion really loans some focus group participants bravery, and the backing to speak up.
Third: This is another one of my favorite parts of MEAL: The interviews we undertake do not happen without some help from locals. I mean the invaluable interpreters we engage in order to ensure we are understanding the families accurately. Several times we’ve leaned on our drivers, who sometimes do double duty as interpreters, and I’ve twice had the experience of working with students recruited from the local high school or university. These people come to help us as volunteers. These volunteers are amazing. They spend a lot of time being walked through the survey. And they also spend time learning about the software we use so they can use smartphone or tablet versions of the survey if they want.
Sometimes the interviewers are workers from the local government, or community health workers. Sometimes they are Rotarians. Either way, what ends up happening is a collaboration of a most remarkable sort, where people get to make connections to people they might otherwise have ever been able to meet. Another neat side effect: We’ve also heard from some volunteers that the skills they learn, and the experiences they gain, as volunteers for us end up encouraging them in different life directions.
An initial setup for a focus group at Bayho Barangay, in the Lope de Vega municipality of Northern Samar, in the Philippines. Things didn’t stay this way for long.
When I was younger, I loved the urgency of disaster relief. Part of me hungered for the drive involved in its immediacy. I thought delivering aid by hand to a family in need was the pinnacle of responsibility. But I’ve seen a lot more since then, and I’ve often wondered how people are after we leave them. Ultimately, our MEAL team and processes allow us to see these families again, which fulfills a certain emotional urge, but it also gives us the tools to improve, so that we can keep on getting better at providing our aid to families who need it the most.